Chapter Bylaws

BY-LAWS

SADDLE RIDGE CHAPTER, BACK COUNTRY HORSEMEN OF KANSAS

Adopted, March 3, 2018

 

ARTICLE I-NAME

 

The name of this Chapter, which is a non-profit organization, shall be the Saddle Ridge Chapter, Back Country Horsemen of Kansas

 

ARTICLE II-PURPOSE

 

The purpose of this organization shall be:

 

Section 2.1  To perpetuate the common sense use and enjoyment of horses in

America’s back country and wilderness areas.

 

Section 2.2 To work to ensure that public lands remain open to recreational stock

use.

 

Section 2.3 To assist the various government, state and private agencies in their

maintenance and management of said resource.

 

Section 2.4  To educate, encourage and solicit active participation in the wise and

sustaining use of the back country and/or wilderness resource by horsemen and the general

public commensurate with our heritage.

 

Section 2.5   To foster and encourage the formation of new Back Country Horsemen’s

organizations.

 

ARTICLE III-MEMBERSHIP

 

Section 3.1  Membership shall be open to anyone who is committed to the purposes of Saddle Ridge Chapter, Back Country Horsemen of Kansas as stated in ARTICLE II.

 

Section 3.2. The membership classifications shall be “Single” and “Family”.

 

Section 3.3. Membership shall correspond to the calendar year – January 1 through December 31.

 

ARTICLE IV-DUES

 

Section 4.1. Dues shall be determined by majority vote of the membership. Dues shall be payable on the first day of January of each year. Dues shall be considered delinquent when not paid within three months of the January date. Delinquency in payment of the annual dues shall remove a member from “good standing” and said member shall relinquish all voting rights and privileges.

 

Section 4.2. The holding of any office or membership on any committee shall be contingent upon the member being in “good standing”

 

Section 4.3.  Dues are paid to the BCHA of Kansas and shall be set as determined annually by the Saddle Ridge Chapter, BCHA, and as further set forth in Exhibit A to these Bylaws.  

 

ARTICLE V-VOTING

 

Section 5.1. Single members shall be entitled to one vote per Member.  

 

Section 5.2  Family members shall carry two voting rights per family unit.

 

Section 5.3  Only members in good standing [membership dues current and no other infractions] may exercise the right to vote on matters of chapter business.

 

Section 5.4  A quorum for transaction of business shall consist of a minimum of six Members in good standing.

 

Section 5.5  A vote with approval of a simple majority (i.e. 51% of voting rights present) when the organization is in session, shall be required to conduct any business  requiring group approval, providing a quorum is present.

 

ARTICLE VI-MEETINGS

 

Section 6.1. Regular meetings shall be established and held at a time and place decided by a majority vote of the membership.

 

Section 6.2. Special meetings may be called by the President or upon written request signed by any three (3) voting members.

 

Section 6.3. Notice shall be given to voting members of all meetings at least seven (7) days prior to said meeting . For purposes of this section, “Notice” given to the last identified valid email address of the Member shall be deemed sufficient.  It is the Member’s responsibility to provide current contact information to the Organization’s Secretary.

 

ARTICLE VII-OFFICERS

 

Section 7.1. The officers of the Chapter shall consist of a president, a vice president, a secretary, a treasurer, and such other officers as the voting membership may create.

 

Section 7.2. The election of officers shall be conducted at the January meeting in accordance with ARTICLE IX of these by-laws.

 

Section 7.3. Any vacancy in an office shall be filled by special election except for that of President,  which shall automatically be filled by the Vice President.

 

Section 7.4. In addition to the above Officers, two (2) directors and an alternate shall be elected by the membership at the annual meeting to serve as a chapter representative to the Regional Board of Directors. The first director position shall automatically be filled by the President of the Chapter, with the remaining full and alternate Director position to be filled by election. Except for the initial year of organization, these directors shall serve staggered two year terms.

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ARTICLE VIII – DUTIES OF OFFICERS

 

Section 8.1. The power and authority of this organization shall be vested in the Membership subject to those limitations of the National organization and these bylaws.  Except for delegated authority, the officers shall conform to the wishes and instructions of the membership; and subject to the rules of this document, manage and execute the affairs of the organization. When the organization is not in session, the officers shall have all needful authority to manage the activities of the organization.

 

Section 8.2. The President, or his representative, shall preside at all meetings. The President shall appoint committee chairmen and shall be an ex-officio member of all committees. The President shall serve as one of the two Directors to the Regional Board of Directors.  The President shall co-sign checks for the disbursement of any funds exceeding $100.00. The President, in conjunction with the Chapter Secretary, shall be responsible for all communication between the state, regional and/or national organization.

 

Section 8.3. The Vice President shall perform the duties of the President in the President’s absence, and/or in instances of disability or death.  when absent, or by request. The Vice President may also co-sign checks for the disbursement of funds. The Vice President shall serve as the coordinator with the state and/or national organization.

 

Section 8.4. The Secretary shall record and keep the minutes of all regular and special meetings, shall register and keep current membership lists, be responsible for the recording of all volunteer hours, and perform such other duties as pertains to this office.

 

Section 8.5. The Treasurer shall be responsible for the financial control of all Chapter funds. The Treasurer shall give financial reports to the and expenditures suitable for audit, shall assist in the formation of an annual budget, shall collect dues, and maintain a “good standing” membership

list. The Treasurer shall be one of the co-signers of the checks for the disbursement of funds.

 

Section 8.6. The Chapter directors shall represent the  Chapter at regional and state board meeting. The chapter directors represent the chapter on the regional board. The director

shall be responsible for the flow of information to and from the regional and state organization.

 

ARTICLE IX-ELECTIONS

Section 9.1. Officers and directors shall be elected at the January meeting and will assume office at the next regular meeting. Officers shall serve through the January meeting of the following year. Officers shall serve no more than two consecutive terms. Directors may serve multiple terms.

 

Section 9.2. A nominating committee of at least three members shall be appointed by the President at least two months prior to the general election.

 

Section 9.3. The nominating committee shall select a slate of candidates for the officers and director positions to be voted on at the general election. The slate shall be presented at the regular December meeting. Nominations may also be made from the floor during the election.

 

ARTICLE X-COMMITTEES

Section 10.1. Committees, necessary for the functioning of the Chapter, shall be created by the President with the approval of the membership.

 

Section 10.2. Committee chairmen shall be appointed by the President with the approval of the membership. Vacancies of a committee chairman shall be filled by appointment by the affiliate/chapter President.

 

Section 10.3. Committee chairmen shall select members as necessary to accomplish the functions of the committee. (Avoid committees of one!)

ARTICLE XI – REMOVAL

Section 11.1. Any officer or member whose conduct has not been in the best interests of the affiliate may be removed from participation in affiliate activities by a two-thirds vote of the membership at a regular meeting.

 

Section 11.2. Notification of intent to remove an officer or member must be made known at the regular meeting preceding the meeting that the action is to take place.

 

Section 11.3. An officer or member who is removed must be informed in writing of the action taken by the membership.

 

ARTICLE XII – DISSOLVEMENT.

 

Section 12.1. A decision to dissolve the Organization requires a supermajority vote of 75% of the members so voting.

 

Section 12.2.   In the event by which the Chapter becomes insolvent or dissolves, any Assets and/or monies will belong to, with arrangements made for the immediate transmittal of said funds, to BCH of Kansas, a 501(C)(3) not for profit as filed with the State of Kansas.

 

ARTICLE XIII-AMENDMENTS

Section 13.1. These by-laws may be amended at any regular or special meeting by a majority vote, provided notice of such proposed amendment and a “first reading” be given to the membership at a regular meeting preceding the vote on the amendment.

 

By-laws adopted this 3rd day of March 2018.

Denise E. Farris   Recording Secretary

 

EXHIBIT A

Saddle Ridge Chapter, BCHA Member Dues

2018

 

Single (Individual) Membership: $30.00 Annually

 

Family (Immediate Family) $35.00 Annually per Family Unit

 

“ At Large” State Dues is.currently $45 Single and $50 Family but Chapters can establish their own dues.

 

Notes:  COMMITTEES

 

should be created to meet the individual needs of the Chapter.

The following list of standing committees is a suggestion – Public Lands, Activities, Service, Education, Public Relations, Membership, Health and Safety. The national organization recommends that every Chapter have a standing public lands committee listed as part of their by-laws. This committee is key for working with the land management agencies on issues of both local and national importance. It is advisable to list your committees in the by-laws so be sure to include a brief job description of each.

 

Some affiliates/Chapter elect their committee chairman